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The blog aims to share how business continuity management or BCM can be implemented and integrated specifically for printing companies. As the roles and functions of printing companies may vary depending on region and country, the core mission of the printing companies remains fairly unchanged with the exception on which part of the printing process that it is focusing on. A Printing Company in Singapore is used to provide context in this blog.
It is useful to ontroduce to the readers from the prinitng industry that there is a published international ISO BCM standard. The start of any BCM implementation based on the ISO 22301 BCMS standard starts with the "Understanding Your Organisation". This is where we provide an understanding of the "Printing Companies" in Singapore and the functionality within each printing companies.
in spite of the digitization of work, a fact of life for almost any company is the need for paperwork to keep things running smoothly. Hence, whether it’s order forms, receipt blanks, brochures, advertising, or letterheads, a business that provides printing services will be able to help. Since the demand by each customer of printing services and its products will be different as it has its unique needs, a professional print company will work with each one on an individual basis to design and produce materials that meets its specific requirements and budget.
Another area where the expertise of printing companies can make a huge difference is in graphic design. It includes the layouts for flyers and other ads, the creation of logos, or brand development. It is even possible for printing companies to go “outside the box” and provide everything from custom printed drink-ware to T-shirts, staff name tags, and promotional items such as magnets, lanyards, and postcards.
The printing industry includes establishments primarily engaged in printing text and images on to paper, metal, glass, and some apparel and other materials.
Stages of Printing
Printing can be divided into three distinct stages:
Prepare editorial and ad materials
Build page layout
Make film and plates (or plates only)
"Make-ready" the press
"Color-ready" or "come up to color"
Get ready or permission to print
Prepare finished pieces for retail sale
Pack for final distribution via postal entry and/or single-copy sales
Companies that provide all three services first prepare the material for printing in the pre-press department, then produce the pages on the press-room floor, and finally trim, bind, or otherwise ready the material for distribution in the post-press department.
Increasingly, printers also are providing database management, mailing, or distribution services to meet customer needs.
A wide range of products are produced in the printing industry. In addition to magazines, books, and some small newspapers, other examples of printed products include direct mail, labels, manuals, and marketing material. Less obvious printed goods include memo pads, business order forms, checks, maps, T-shirts, and packaging. The industry also includes establishments that provide quick printing of documents for the consumer or support services, such as pre-press, embossing, binding, finishing, and mailing.
This is a sample organisation chart for a printing company. It is essential during the implementation of business continuity to consider not only the main printing process (manufacturing) but to consider the rest of the functions such as finance, human resource, sales and marketing.
Beside the project Manager (or Organisation BCM Coordinator), the number of participants for a typical project will start with the appointment of a Business Unit (BU) BCM Coordinators from each business unit. It can be estimated based on a sample organisational structure as highlighted above
Reading "Business Continuity Management: What is My Role?" may help you understand the BCM roles within the a printing company implementing BCM.
In digital printing, printers are used to reproduce digital images on the physical surface, such as paper, film, cloth, plastic, etc. The printers that are widely used these days are inkjet and laser printers.
This type of printing is commonly used for packaging. The surface of the printing plate is coated with ink and the print surface will rotate. This will contact the print material which will transfer the ink.
The text is printed with a movable type. The raised surface of the type is inked and this will be pressed against a smooth substance to obtain an image in reverse. They are used for printing books, letterhead, posters, newspapers and business cards.
It is a commercial printing process used for desktop publishing on paper. They are also used in sheet-fed and web offset presses.
This type of printing is used on hats, ceramics, polyethylene, polypropylene, glass, T-shirts, paper, metals, and wood.
A printer takes the place of a scanner and a photocopier for some offices. Scanners will capture an image from a printed page, both text and images, and convert them into digital format.
A photocopier makes a reproduction of text and images and prints out the results. Like with printing, you are looking for how quickly the multi-function printer produces copies and scans. Since you want scans and photocopies that are accurate, the resolution of the scan or photocopy needs to be high so the copy looks like the original.
The business functions highlighted so far are mainly focus on "customer" facing and the designated BCM team should not forget to include the business functions that is required for the operations of the printing companies. These includes human resources, finance, administration, sales and marketing
Another consideration to further understand the organisation, is to identify the types of events that may disrupt the printer companies ability to continue its roles and responsibility. Read " What Are the Basic Concepts Needed for Business Continuity & Crisis Management?" for a better understanding of the terminology.
Within a printing companies, a crisis could occur at any moment. A crisis is a critical event that may impact an organization's reputation or ability to operate. However, it does not deny access to facility and infrastructure. Crises relating to printing companies can include:
Like crises, disasters can hinder an organization. However, in such events, access to facility and infrastructure is denied.
Disasters relating to Printing Companies can include:
If you find the managing of crisis and disaster confusing, this article "What is Crisis Management Vs Business Continuity Management? Often Confused" may help you understanding the concept better.
The next blog will provide you with the "Planning Steps for Implementing BCM for Printing Company". You will have an good overview of the steps to be taken and lastly, what competency should you have with funding from the Singapore government.
(What are the different stages of Print Production?, 2013)
(Prepressure)
(What can a print company do for a small business?)
If you are a Singapore-based company or Singaporean and Permanent Resident, you can opting to received training via:
There are many types of printing services available to you with numerous benefits that can take your print materials to the next level. However, they each work best for different needs, events and even paper types and weights.
So what are the benefits of each method and what type of stock should they be paired with for a good impact on your customers? Let's find out...
LED UV is fast becoming one of the most popular printing methods offered by some printing partners. The method uses UV (ultraviolet) light to dry the ink, resulting in a much faster drying time.
There are a number of amazing benefits that come from using LED UV as a print method. For example, the instantaneous nature of the drying process prevents the ink from thoroughly soaking through the material. It means the clarity of your artwork will be top quality. The other benefits include:
LED UV is mainly for newsletters, posters, leaflets and thicker, more durable print media such as magazines, catalogues, brochures and prospectuses. It works especially well when combined with either a matte or gloss coating to really bring out the colours.
Sometimes referred to as wide format printing, large format printing or POS.A large format print service is usually implemented for one-off requests or events, so you might not need to use this technique that often. Although, it’s still a very valuable print method.
Display solutions create brilliant impact and are one of the most popular choices when it comes to getting your brand and message in front of your audience.
There are lots of important benefits that come from creating large format print, such as:
Due to the size of the pieces, you can create truly bespoke artworks where you can let your imagination run wild.
Digital printing is one of the most common types of printing. It covers a variety of processes such as laser and inkjet and is widely offered by printing partners.
As it’s digital print, it means there’s no need for a printing plate as the files are sent over in file format. This can save a lot of time and money but it’s not wise to use this for print jobs with large numbers.
Other benefits of digital printing include:
Digital printing works best on smaller paper weights such as 90gsm and 130gsm.
One of the most increasingly popular types of printing is 3D printing. It lets you create 3D models by using digital model data from sources like AMF (Additive Manufacturing File).
Due to its popularity, using this type of print service can really draw attention to any event you’re running. As we progress into the future, 3D printers become more sophisticated and can print increasingly complex items, some even with moving parts.
3D printing is a great print service to choose if you have something specific in mind that you need to market using promotional materials. You can also create bespoke novelty or display items. They’re perfect at catching the eye of a passerby.
If a print service offers Web2Print you’re in luck - it’s a brilliant addition to any print provider’s offerings. Web2Print consists on an online portal where print designs can be uploaded and stored. You’ll even be able to check stock levels to know when you’re running low.
There are many benefits of Web2Print. As it combines quality and automation, you’ll find your smaller print jobs to be both speedy and accurate. You’ll also be able to:
Offset lithography (or ‘litho') is a popular print service. Litho is a versatile choice as it can be used with any paper type.
As the stock doesn’t actually come into contact with the printing plates, it means the plates have a long lifespan, making it more cost-effective.
Offset lithography is a brilliant type of print service to utilise because:
Litho printing is often used for rough-surfaced materials such as wood, canvas and cloth. It’s also used for things like books and stationery.
It’s a great choice for printing on heavier paper weights such as 350gsm and 380gsm.
The types of print services are numerous and each has areas they excel in. But if you’re looking to work with a print partner and a specific print method for your event or marketing campaign, you’ll need even more information.
Take a look at the services we offer here at B&B Press.
You can find more information on our web, so please take a look.
Click here to get more.
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